This Health and Safety policy has been adopted by Planetex Ltd as a general statement of safety and for determining line responsibility for health, safety and welfare compliance through the management structure as required in line with United Kingdom’s Health and Safety at Work Act 1974, Management of Health and Safety at Work Regulation1992, Manual Handling Operations Regulations 1992 and Health and Safety (Display Screen Equipment) Regulation 1992. The regulations hence meet the standard of Bangladesh, European Union.
Aims:
- To ensure, as far as is reasonably practicable, the health and safety of all trainees when training and employees whilst at work.
- To comply with all relevant health and safety legislation, regulations and codes of practice.
- To provide safe and healthy conditions of training, work, plant and systems.
Responsibilities of the Company:
- To work towards the achievement of this policy aims.
- To provide appropriate training, advice, protective clothing, equipment and documentation as is necessary or advisable.
- To carry out assessment of risks and endeavour to reduce or eliminate these risks.
- To provide written systems of work for all and any procedures which are exposed to hazards.
- To record notification of hazards and accidents and incorporate improvements suggested as a result of investigations conducted following such notifications as soon as possible.
More
Of the Managers and Supervisors:
- To be responsible for the execution of the safety policy as far as the department /employees for which he/she is responsible.
- To be responsible, as far as reasonably practicable, for the safety of all persons working in or visiting his/her department, and for all plant/equipment under his/her control.
- To ensure, in the event of an or any accident, prompt and appropriate first aid is administered, further medical assistance is obtained if necessary, the circumstances of the incident are investigated and reported on, and that recommendations made as a result of an investigation are implemented.
- To ensure the Workplace Safety folder is kept and displayed, its contents are brought to the attention of every employee, and all employees are conversant with such data.
- To ensure protective clothing/equipment is used at all times where and when necessary.
Of the Students, Trainees and Employees
- To ensure that students, trainees, employees are conversant with the accident/hazard reporting procedure and that notification of hazards is passed to the appropriate person for action.
- To make them familiar with and adhere to safety procedures, including the fire alarm procedure and evacuation route(s).
- To make them familiar with and adhere to safety procedures, including the fire alarm procedure and evacuation route(s).
- To Wear protective clothing/equipment at all times as and when necessary, and to report any defects in such clothing/equipment to their supervisor.
- To Wear protective clothing/equipment at all times as and when necessary, and to report any defects in such clothing/equipment to their supervisor.
- To report all accidents/incidents to a supervisor, and to carry out instructions given by a supervisor.
- To report all safety and health hazards and machinery defects using the hazard report procedure.
- To co-operate with the organisation at all times on matters of safety.
Of the Safety Representatives (if applicable)
- To assist the employer (trainees and employees) in the assessment and reduction of risk and hazards, by being aware of the implementation and effect of procedures and work in the workplace.
- To advise the employer on matters of concern voiced by employees and liaise/help in rectification thereof.
- As a member of the Safety Committee to take full part in its deliberations and operations.
Of the Safety Committee (if applicable)
- To further the interest of all involved in the reduction and/or elimination of risk, or, failing this, of its control.
- To advise management on safety matters.
- To assist in the education of employees in operating safe working practices.
- To raise awareness of the need for a high-profile safety policy/procedure.
Health and Safety Policy
Administration:
The Safety Officer, Mr Apurba Ahmed, is responsible for:
Preparing, reviewing and updating this policy, accident/hazard reporting procedures, fire and safety procedures and evacuation guidance. Accepting and taking action on accident/hazard report forms. Ensuring compliance with the responsibilities laid down in this policy statement and reporting failure to comply with senior management for sanctions to be applied.
Liaison with Health & Safety Officers, Insurers, Factory and Environmental Health Officers, Fire Brigade, etc., and ensuring appropriate recommendations are effected.
Implementing the requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) and all such other legislation or requirements as may be enacted from time to time.
Date of issue: 4th January 2013
To be reviewed on (date): 25th July 2013
Siqned………………………………………………Nazir Alam,
Managing Director
Siqned………………………………………………. Safety Officer,
Mr. Apurba Ahmed
Note:
The original RIDDOR regulations were revised and new requirements introduced from 1 April 1996. Under the revision employers are obliged to advise of acts of 'non consensual violence done to a person at work' - a wording which could cover horseplay, skylarking, initiation rites, etc., as well as violent acts committed with a greater degree of malice.
Emergency Evacuation Procedure
Note: this document must be given to all PLANETEX LTD member staffs and students, as part of their induction programme, on their first day at PLANETEX LTD.
According to Health & Safety Regulations each individual needs to be aware of the evacuation procedures in the cases of emergency and must comply fully with them. Organisations as well need to provide safe procedures in cases of emergency and must ensure that everyone complies fully with them. This document outlines the evacuation procedures and drills, PLANETEX LTD carries out for people within its responsibilities (employees, work placement trainees, and visitors to PLANETEX LTD) as well as evacuation procedures and drills carried out by the Management of the premises occupied by PLANETEX LTD for all occupiers of the building.
You must ensure that you have read and understood fully the instructions, herein, as your life and health and that of your colleagues depend on these.
Fire Officer/Warden:
The Fire Officer/Warden are responsible for overseeing the evacuation procedures, ensuring that everybody is safe and accounted for, and that the premises/buildings are safe before anyone returns to his/her workstation. They will take with them the Daily Register to the Assembly Points to check that all persons in attendance, in the register, are safely out of the building and accounted for. You must know where the assembly points are and who the Fire officers Marshals are, and report to them once you have evacuated the building.
PLANETEX LTD's Fire Officers/Wardens:
1. Mr Apurba Ahmed
Assembly Point:
(In case of Emergency Evacuation) In front of the building, opposite the main road.
POINTS TO REMEMBER FOR THE FIRE PREVENTION AND FIGHTING FIRES
Rules and Regulations:
• Keep all doors; especially fire resisting doors, and walkways clear.
• Ensure that all paper rubbish is put into the rubbish receptacles that are provided.
• Ensure that all staff and students are made aware of the health & safety rules and regulations, disciplinary procedures, PLANETEX LTD's and the centre's rules and regulations governing their attendance and behaviour whilst on the premises.
• The building (Ground floor) PLANETEX LTD operates in are all NON-SMOKING environment and so are all of PLANETEX LTD's premises. Smoking is strictly prohibited in all of PLANETEX LTD's premises, the corridors, hallways and entrances.
Health and Safety Policy Statement:
Health and Safety Notices:
There are Health and Safety Notices inside the PLANETEX LTD's premises, at the reception. You must ensure you have read and familiarise yourself with the contents. You must also ensure you know where the Fire Exits, Signs and the Fire Extinguishers are. It is important to remember the following colour codes:
RED = Prohibited
BLUE = Mandatory
BLUE = Mandatory
YELLOW/ ORANGE = Hazard or Danger
Fire Fighting Equipment:
Normally it is the premises manager or designated person in PLANETEX LTD who would sound the alarm and summon the fire brigade. No one else would be called upon to fight a fire but in exceptional emergency cases like finding a small fire and tackling it, you need to know what fire extinguisher to use and how to tackle the fire. These are listed below:
RED = Water Based - for use in a fire involving paper, wood, textile, but must never be used to fight an electrical fire.
RED/BLACK = Carbon dioxide - for use on Electrical fires.
BLUE = Power - can be used on all types of fires.
GREEN = Halogen – can be used on all types of fire but is hazardous if used in a confined space.
Instructions on how to use the fire extinguishers are found on the equipment. Other fire fighting equipment in the premises is fire blanket.
The Emergency Plan:
IF YOU DISCOVER A FIRE:
1. OPERATE THE NEAREST FIRE ALARM, IMMEDIATELY. (THEY ARE LOCATED NEAR THE DOOR. PRESS ON THE GLASS TO ACTIVATE THE ALARM).
2. INFORM THE FIRE OFFICER/WARDEN OR ANOTHER SENIOR STAFF IMMEDIATELY.
3. ATTACK THE FIRE, IF POSSIBLE, WITH APPLIANCES PROVIDED BUT DO NOT TAKE PERSONAL RISKS.
CALLING THE FIRE BRIGADE:
1. This should be done by the Fire Officer/Warden or another senior member of staff.
2. If you need to call the Fire Brigade, lift the telephone receiver and dial "999".
3. Give the operator your telephone number and ask for the Fire Brigade.
4. When the Fire Brigade replies, tell them distinctly:
FIRE in Planetex Ltd. at 2nd Floor, House 666 (old) 28 (new) Road 33 (old) 11 (new) Dhanmondi, Dhaka
5. DO NOT replace the receiver until the Fire Brigade has repeated the address.
6. Leave the building immediately, report to the Fire Officer/Warden at the Assembly Point.
Five Golden Rules for Your Safety:
1. Walk. Do not run. You have time to get out of the building safely. Many deaths and serious injuries happen not by being burnt but when people panic and rush to evacuate the building. SO DO NOT PANIC.
2. When you arrive to the assembly point, stay with your group and do not wander off.
3. When the register is being called, make sure that when your name is called you answer loudly enough to be heard nice and clearly.
4. Do not assume that everyone hears the fire alarm, although your hearing may be perfect, there are a number of people that are deaf. Make sure that you tell
people that the fire alarm is ringing.
5. DO NOT RE-ENTER the building when you have left until you have been told that it is safe. Any property you have forgotten and left behind in the building is
not as important or as valuable as your life.
On hearing the alarm:
General Staff:
1. Stop what you are doing immediately and proceed to leave the building.
2. Use the nearest available exit.
3. DO NOT stop to collect belongings.
5. LEAVE the building immediately and proceed to the Assembly Point.
PLANETEX LTD Fire Officer/Warden:
1. Co-ordinate actions of General Staff.
2. Ensure evacuation of offices/ floor proceed and is completed by checking all rooms, lavatories, etc.
3. Close doors & windows to prevent fire spreading.
4. Leave building as above.
5. Report the details of incident and evacuation complete to Senior Fire Marshal.
Senior Fire Warden:
1. Ensure Fire Brigade has been called.
2. Report to Assembly Point.
4. Record details of incident and evacuation from Floor/PLANETEX LTD Fire Marshals. 4. Report details to Fire Brigade on arrival.
5. Assist Fire Brigade if requested.
